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Patrick Brompton Village Events Committee 24.10.16
The meeting was held at Grey Roofs and opened at 3pm. In attendance : Margaret Chapman, Judi Johnson, Judith Cockburn, Linda Cork, Judy Norman and Wendy Shepherd. Penny Vernon arrived at 3.40. Apologies from: Pete Philpott, Helen Whitehead. Sue Philpott sent a message to say she is stepping down from the committee on medical advice. We all thank her for her participation and wish her well in the future. The minutes from the last meeting were accepted as a true record and signed off by the Chair. There were no matters arising. Treasurer’s report We currently have £1337 in the bank with some costs for the Murder Mystery still to be taken out. The end of year audit is due and the treasurer is looking for an auditor with availability. . Coffee Morning - 2017 planning With regard to next year’s rota, there have been some alterations from the church congregation. There was discussion about the need for the church community to take an increased share of the load in running the monthly coffee mornings. Judy will speak to the PCC to try to encourage more support. LC will circulate updated rota. The Village Signs Village representatives have met with Richmondshire District Council to discuss the cost of replacement of signs at the edges of the village. It is implied from the response of the council that the use of the old wishing well to house a sign would be acceptable. Alternatives are: A new like-for–like sign with two posts - £450 Adaptation of and use of the old well - £250 A1L2B – have funds to donate to villages affected by the building of the bypass which Cllr Shepherd is to apply for, to cover this cost and the refurbishment of the phone box. The committee will work with the parish council to complete the erection of signs. WS and LC will visit Mr Ward to let him know our plans. Phone Box Still awaiting sand blasting. Committee has given £200 towards cost and has been asked for a further £30 towards paint. Further funds for the refurbishment depend on Cllr Shepherd and on Cllr Bull who is seeking funds from the Defibrilator suppliers. Parish Council Litter Pick 12.11.16 from 10am till midday. The village group have been asked to supply soup and rolls. JN, WS and MC will help cater on the day. It would be helpful if the PC could give an indication of expected numbers. WS will enquire. Christmas Tree Festival 10th and 11th Dec 2016 There is a planning meeting at Olivia Ryder’s home – 3 Lumley Terrace Newton-le-Willows on 31st Oct at 10am. All are welcome. JN will attend for the committee, but others are welcome to accompany her. The church community will provide mince pies and mulled wine. The N-le-W choir will sing on Sat 10th Dec at 6.30pm. The Village committee was asked by Olivia to think of any other organization that might provide a decorated tree. Can members have a think and invite likely tree donors. LC to invite Aysgarth School to contribute. Christmas Fair 26.11.16 JN reports that the organisers of the Fair would be grateful for help in decorating the church and setting up before the event. More info after the 8.11.16 PCC meeting. JN will feedback to LC after the meeting. Samaritans Purse Donations to WS by 15.11.16 please for this worthy cause. Contact Wendy for more details. Feedback re: Murder Mystery- A HUGE success. Small refinements were discussed for consideration next time we do a big, catered event. Bulb planting: 1250 bulbs planted. Next year we will monitor the blooms and identify gaps. Aim is to plant a further 1250 or so next year too. N.B. A planting license has been received from Richmondshire District Council and was passed around the group and will be returned to PB Parish Council. Wensleydale Railway Coffee: The railway event was a great success. Thanks to all involved. £205 was raised after costs. Film Club: PP has asked for the purchase of a sound system for the club – likely cost £60. There was concern that the system might not be compatible with all the different laptops used. WS will speak to PP about the precise requirements. Beetle Drive 11.11.16 7.30pm Hilary has all the cards etc, will provide prizes and run the beetle games. PBEC need to help with publicity and refreshments. JJ to buy crisps, nuts, milk and biscuits. Can anyone available let Wendy know if they can come to help set up at 7pm please? Quiz Night 13.1.17 7pm ‘Woody’ and Grahame to run quiz in the Old Schoolroom . Green Tree to confirm they will to do pie and peas. VEC will buy mint sauce. Carol Singing 16.12.16 6.30 pm at Manor Green To be finalized at next meeting. Bring a torch. Mince pies and mulled something or cocoa? Wine Tasting 17.12.16 Ticket sales are slow. Big push needed on ticket sales. Even if YOU can’t come, can you sell tickets to anyone else? Final numbers needed to Wendy from everyone by 15.11.16 Parish Council Update No update this month Next PC meeting is Wed 23rd Nov 7.30pm Future events March 2017 – 70’s evening with Eddie Grant. Feb 2017 – no plans as yet. Ideas to next meeting please. AOB
The meeting closed at 4.50pm with thanks to Wendy. Next Meeting Wednesday 23rd November at 2pm at Rose Cottage (Penny&Linda’s) NOTE CHANGE OF DAY AND CHANGE OF TIME FOR THE NEXT MEETING.
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Patrick Brompton Community Events Committee Minutes 12.09.2016
The meeting was held at Ivy Cottage and opened at 3pm.
Apologies from: Linda Cork and Penny Vernon. The minutes from the last meeting were accepted as a true record and signed off by the Chair.
Thank you to JJ for preparing and presenting the Treasurers Report.
*WS to ask LC when she returns from her hols.
Village Sign: The Council are still awaiting a meeting to discuss further. Bulbs: WS has identified the location for the bulbs in readiness for the bulb planting being held in October. WS purchased 800 bulbs at a cost of £30 and MC has purchased 450 bulbs at a cost of £35.99 plus £9 spent on bulbs already planted around the tree on the green. It was felt that £74.99 was enough to spend for this year. We are still awaiting a license for planting which we hope will arrive in time.
September – Florence Foster Jenkins October – Arsenic and Old Lace November – Bridge of Spies December – It’s a Wonderful Life (to be shown on 9th December) Fliers to be produced advertising the film list to create more interest. These will be displayed on the notice boards in Patrick Brompton & Newton le Willows. Film License: PP has spoken to the Council Officer in charge of licensing and it has been agreed that we do not need an entertainment license.
WS to email Harriet to find out the time the actors require access to the Hall. Serviettes (pack of 100) – HH to get from Ikea Flowers (2 bunches) – JAC to get these from Aldi Raffle prizes – 2 from each person please Cream (3 large single) – JAC to get from Aldi It was also agreed who would provide Apple Pies or Trifles: Apple pies WS PV LC JC JN Trifles JJ SP MC WS We will advertise the next films and The Wine Tasting by providing fliers for each table.
To meet at the Village Schoolroom at the beginning of each session. Wensleydale Railway Coffee Morning – 22nd October. The venue has now been changed to Patrick Brompton Schoolroom in view of the costs at Newton Village Hall. JAC has changed the booking. JAC/ HW/ MC to run, with NHC on Raffle. WS to make fliers to promote the event and JAC has agreed to distribute. Baking was sorted. Beetle Drive – update next month Carol Singing – Bryan has agreed that we can serve mince pies in the pub afterwards. Wine Tasting – update at the next meeting. MH to make tickets in time for Murder Mystery Night. Quiz Night – January 2017 in the Village Schoolroom, Bryan to provide pie and peas. 70’s Night – 11th March 2017, Brian has agreed to do the food. Thank you to Pete for looking into whether a licence is needed. No licence is required.
The next meeting will be on Monday 24th October at 3pm, at Wendy Shepherd’s House, Grey Roofs, Hackforth Road. Patrick Brompton Community Events Committee Minutes 22.08.2016
The meeting was held at 2 East View and opened at 3pm. 1. Apologies & Approval of minutes of last meeting In attendance : Margaret Chapman, Judith Cockburn, Pete Philpott, Sue Philpott, Wendy Shepherd, Penny Vernon, Helen Whitehead. Judi Johnson. Apologies from: Linda Cork Judy Norman The minutes from the last meeting were accepted as a true record and signed off by the Chair. 2. Matters arising. • An extra coffee morning: at Newton Le Willows Village Hall to raise funds for the Wensleydale Railway was agreed, the date of 22nd October was to be booked by JAC before the next meeting. • Flagpole: nothing to report until after the next Parish Council meeting. • Planters: GS to arrange a meeting with Steve Mason to discuss. • 70s Night WS not yet spoken to Bryan. • Bulbs: No update as yet, to discuss at next meeting. All to look for bulb prices. 3. Treasurer’s Report – JJ JJ presented a report of figures to date. (Please find a copy of the figures in the attached documents). Our Net profit this year (Jan-Aug) is £842 of which £481 is funds from the AD. We have committed to a donation of £25 to the Rotary for the loan of film equipment and also a donation of £200 towards the refurbishment of the Phone box. Thank you to JJ for preparing and presenting the Treasurers Report. 4. Feedback from Coffee Morning in August Things seem to be running smoothly with no problems. HW asked if we could clarify the mug situation? The feedback was that people preferred mugs and that there were not enough. WS to contact Elaine Bean for more information. HW offered to get them if required. 5. Spending plans – Any further purchases? Bulbs: WS has taken photographs of the Village last spring to see where the bulbs situated and will identify “gaps” in readiness for the bulb planting being held in October. To be discussed further in the next meeting. WS to cancel hall which was booked for soup, which we have decided not to provide. 6. Film Night future plans- WS PP reported that it had been agreed that we would use the film equipment from Newton Le Willows free of charge going forward. PP to organize people to set up for this Friday (GS & NC) WS to write a thank you letter to Ken Blackwood and send with a cheque for £25 to the Rotary Club. 7. Progress on choosing films - PP PP to organize a meeting on 8th September to agree future films and provide a list to PV for the Newsletter. 8. Murder Mystery Night - incl. progress report on ticket sales everyone (sell at Sept event?) WS confirmed that we were able to use the left over bread buns from the BBQ, these are in Wendy’s freezer. So approx. 39 tickets have been sold. More details to be discussed in next month’s meeting. Please could everyone look out for good quality raffle prizes. 9. Requests for events – progress/update Quiz Night: Grahame and Woody to organize in January 2017, no date as yet. Wine Tasting: to discuss next meeting. Murder Mystery Night – PV will have a poster made for the next coffee morning. Beetle Drive: planned for 11th November. Hilary Clark to be invited to the next meeting to discuss. Music/ 70’s Night: PB Village Hall on 11th March 2017. It was questioned whether we required a Music License? PP to investigate and report back at the next meeting. LC to ask if Newton has a Music License and report back at the next meeting. 10. Recipe for next newsletter please SP has provided a recipe for the next Newsletter – thank you. Any further Xmas recipes welcome. 11. Parish Council - any items for their next meeting to Pete as our ‘rep’ PP to present a report of Events Committee activities at the next Parish Council meeting. 12. Any Other Business Xmas Fayre: to take place on 26th November. PV to speak with JN and inform the church members that the Events Committee were happy to help with baking/ serving teas if required. 13. Date /location next meeting The meeting concluded at 4.15pm, with thanks to Sue and Pete. The next meeting will be on Monday 12th September at 3pm, at Judi Johnson’s House, Ivy Cottage. Patrick Brompton Community Events Committee. 25.7.16
The meeting was held at The Haybarn and opened at 3pm. In attendance : Margaret Chapman, Judith Cockburn, Linda Cork, Judy Norman, Pete Philpott, Sue Philpott, Wendy Shepherd, Helen Whitehead. Apologies from: Judi Johnson and Penny Vernon The minutes from the last meeting were accepted as a true record and signed off by the Chair. The treasurer sent apologies and the information that our current balance stands at £762 with Village Hall booking fees paid up until July 16. The committee asked if a detailed statement of position could be provided for the next meeting. How much was raised at the July Coffee Morning Judi? Matters arising: None. Coffee Morning Feedback It’s working well. If scones are sold to take away, the charge will be 4 for £1.00. Don’t forget to buy milk and provide a float sufficient for raffle and main stall. Teams please tell JJ if something is running short. CAN THE BUNTING (IN BOX) BE PUT OUT FOR EVERY COFFEE MORNING PLEASE?) Judith C and Helen W explained that they have pledged to raise funds for the Wensleydale Railway and asked if the Village’s half of the funds could be donated from one future coffee morning to support their fundraising. This was agreed subject to advertising of the good cause by HW and JC. To be finalized at next mtg? It was agreed that the committee would help organise a dedicated Coffee Morning for WR at Newton - JC to book hall. Spending Plans Phone Box At the last meeting it had been agreed to donate £200 towards the cost of refurbishing the phone box. The Parish Council will also make a contribution. There had been various offers of help with painting the box once the sandblasting had cleaned it, which the PC were happy to accept at their last meeting. The Parish Council is exploring a plan to move the defibrillator into the phone box – a well lit and more accessible home for it. Additional uses for the box were discussed including store for local walk leaflets, book and plant exchanges, information / business cards. This will be followed up at the next meeting. Flagpole Cllr Bull reported to the PC that there had been requests and offers of donations towards a village flagpole. The committee offered support to the project – possibly the purchase of a flag – but had concerns about the potential noise nuisance of the lanyard/flag depending on the site chosen. The Church yard was suggested. Planters Cllr Shepherd had approached North Yorkshire Highways on our behalf with regard to the purchase of planters for the entrances to the village. It would appear though, that such planters would not be permitted. Any form of planting including the red, white and blue plants, currently looking so welcoming, requires a Planting Licence from NYCC Highways. The meeting was informed that the PC has asked for the relevant forms to make an application for a Planting Licence. However, the meeting was told – planters were deemed too dangerous to passing traffic and would not be permissible even with a Planting License. It was suggested that we offer a contribution towards a more unique village sign - WS to pass on to GS. It was noted that the wild flowers planted within the village earlier this year looked very attractive but perhaps signage was needed for next year to prevent accidental strimming of seedlings. Patrick Brompton Newsletter Thanks Mags for the recipe for September. Film Night Barry, Grahame and Nigel have offered to go to the setting up of the next film night and be trained. PP will check with the rotary Club (Mr Blackwood) where equipment is stored, how it is accessed and when it should be returned. Also what the insurance position is if stored overnight. (PP to feed back at next meeting) N.B. PP will not be available for the August film night but will put in place plans for the smooth running of that event – arrange cover, collection and return of equipment and ensure all is ready. Andrew, Pete, Barry and Penny will meet to choose the films up to Christmas. (possibly at Andrew’s house?) PP will call Andrew and other members to make arrangements. It was agreed to make a £50 donation to the Rotary Club. Penny has bought Mr Blackwood a bottle of red wine, which she gave him at the June showing, to thank him personally for his support. The next 3 films will be:
BBQ Feedback Everyone - plus husbands were thanked for their hard work. It was a fabulous event. There was much discussion on the reasons for fewer numbers this year. It was decided to hold the 2017 BBQ at the same venue on Saturday 15th July but starting at 3pm. It was also decided to offer a pick up service for chairs to save people carrying them and/or committee members to provide additional chairs for those too infirm to carry them to the venue. LC to write up the event for the website and issue early notice for next year. Murder Mystery Night WS gave out tickets for each member to sell. Notify WS of tickets sold at the next meeting. Additional tickets available from WS. An 'up market' raffle will be run. Please start collecting prizes. PV will ask Mathew (son) to print posters. Next Events
Parish Council matters- PP stated that the majority of matters dealt with at the last PC meeting had been covered during this meeting. It was asked that PP make a report of our meetings to the PC and that our contribution to village events and projects is acknowledged. N.B. Carol Singing Friday 16th Dec – meet at Manor Green. time tbc. End in The Green Tree (WS will ask Brian if this is OK) The meeting closed at 4.30pm, with thanks to Helen. Next Meeting: Monday 22nd August 2016, 3.00pm at Sue P’s house. Judith C will minute the next meeting in the absence of Linda. |
The Events CommitteeWe meet bi-monthly to organise both social and fund raising activities in our village. Thanks for your support at our events. Archives
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