Minutes from Meeting held on 9th January 2017
The meeting was held at PB Old Schoolroom following the AGM and opened at 3pm.
In attendance : Margaret Chapman, Judi Johnson, Judith Cockburn, Linda Cork, Judy Norman, Wendy Shepherd, Penny Vernon, Pete Philpott and Helen Whitehead.
There were also three members of the public.
The minutes from the last meeting were accepted as a true record and signed off by the Chair.
No matters arising
Treasurers Report from JJ – The last coffee morning held on 7th January raised a total of £141.80 minus the £15 room hire meant that both the Events Committee and the Church received £63.40.
The total profit from the Wine tasting event was £255. The total in the Bank is approx. £1200 (no exact figure available as awaiting latest Bank statement)
Feedback from Wine Tasting – MC, was a great success, everyone enjoyed a great evening of entertainment, supper was superb and lots of interest for another one in 2017.Photos from the evening can be found on the Patrick Brompton website.
Carol Singing – LC, not as well attended as last year but still enjoyed by all. Mince pies at the pub worked well.
Christmas Tree Festival – JN, very well attended over the weekend, thank you to all who contributed.
Village Christmas Tree – WS, thank you to Peter, Robert and Woody for erecting the tree, lots of comments how nice it looked.
Beetle Drive – WS, good fun was had by all although was not very well attended. To arrange another date in 2017.
It was discussed that the events in the Village no longer featured in the D & S newspaper and members felt that it would be useful to have a member of the parish take up this role.
Coffee Morning feedback – JN, lots of cakes left over (although more than usual baked). Also Sylvia has asked to be taken off the team for future coffee mornings.
LC asked to update the Rota for 2017 and re-issue.
Village Sign – Parish Council have had agreement from A12LB to provide a new sign free of charge for the Main Road, Wards have agreed to provide a stone plinth with room for planting flowers on top. The road sign on Hackforth Road will also be replaced free of charge by A12LB group, size to be agreed with Highways.
Notice Board – The new notice board is now in situ in the Bus Shelter. Councilor’s Bull, Shepherd (& Wendy) and Hudson have keys. The idea was to use half for the Events Committee information and half for the Parish Council documents.
Phone Box – Robert H and Richard Grant have now put the glass in the phone box and painted the Crowns on top. Grahame S is to finish painting the roof white. The Parish Council have still to sort the Defibrillator.
Newsletter – PV, the last newsletter was issued in December with the next one due in February. Penny to include a thank you for the Village signs donated from A12LB group and Wards. Linda also mentioned that Wards would like to receive future flyers/ Newsletters at their office on the A684. It was agreed that we would need to print 80 copies for distribution in future.
Film Club Feedback – PP, The Christmas film showing was cancelled due to equipment not being available. The Committee are looking to buy their own DVD player and sound bar (needs to be compatible with projector from Newton Le Willows). PP and GS to go to Scott’s in Bedale. The approximate cost will be £140. The Committee agreed to this expenditure.
Parish Council matters – PP, the next meeting is to be held on Wednesday 11th January. One item on the Agenda will be a village flagpole. The Committee requested that there be a public consultation to agree and also to the placing of the flag pole, maintenance costs and who will be responsible, any insurance required and type of flags to be flown, also who will pay for this? PP to feedback at next meeting.
Quiz night – WS, Committee members are requested to arrive at the Schoolroom at 18:30pm to set up before Quiz commences at 19:00pm. PV agreed to buy the prizes, Bryan (Green Tree) is to provide the pie and peas, we will need volunteers to collect these at 19:45. Everyone to bring a raffle prize and own drinks as required.
Village Show and Recipe book – the date had been set for 15th July 2017, an extra meeting to be agreed to discuss details.
70’s Night – WS has spoken to Bryan, he has agreed to provide Chicken in a Basket and Black Forest Gateaux at a cost of approximately £10 pp. There is a cost of £150 for Eddie (singer) plus cost of producing tickets/ posters/ decorations. The Committee agreed to set the cost of tickets at £12:50 pp. Everyone to bring a raffle prize as usual. (It was hoped that any money raised from the raffle would offset any shortfall in revenue from tickets making it cost neutral). Bryan has been offered help with decorating/ cleaning/serving on the night. It was suggested that each Committee member bring a photo of themselves in the 70’s (and also any other guests if they wished). An option to dress up will be suggested on the ticket. It was agreed that maximum tickets numbers for sale would be 40.
Suggestions for Events in 2017 – It was suggested that we hold another Murder Mystery and Wine tasting events. It was agreed to discuss this item further at the next meeting. Everyone to come armed with suggestions.
Costo Card – the Committee were unsure of the financial benefit of obtaining a card so this was put on hold for now.
Bethlehem Carol Sheets – LC showed the Committee a copy of the sheet, the cost of purchasing these Carol sheets would be £7 for 50. The Committee agreed to this expenditure.LC to purchase.
Tablecloths for Coffee mornings – WS, It has been suggested that we look in to buying our own washable “oilcloth” tablecloths. The Committee felt that these were too expensive to purchase and would continue to use the tablecloths already available at the Schoolroom.
The Craft Club – SP was on her own at the last meeting on 5th January. She requested that if you cannot make it then please let her know. Also because of the low numbers was it still viable? It was suggested that it be held in people’s homes to cut down on the expenditure and have a break in June for the summer. WS to speak with SP.
Wensleydale Railway – WS has been approached by the volunteers at Scruton Station to ask if the Committee would hold another Coffee morning to raise much needed funds for the Railway;s Education Programme. WR were extremely pleased and grateful for the donation from our last event. The Committee agreed to another coffee morning to raise funds, a date to be arranged later.
Thank you letter – LC read out a thank you card received from St Patrick’s Church for the Christmas Tree which was put in the Church for their event in December.
Church Clock Winding – PP informed the Committee that the Church Clock Winder, Olivia will be retiring from her job as the Church is to get a new electronic clock shortly. Does the Committee wish to contribute to her retirement gift? It was agreed that the Committee would contribute £10 on behalf of the people of the Village.
Dog Fouling Signs – MC reported that two signs have gone from the Village Green. The Committee agreed to the expenditure to purchase two more signs. MC to purchase.
Litter in the Village – HW reported that litter in and around the village was very bad again. PP agreed to take this to the Parish Council meeting.
Date/ location of next meeting –
A meeting for the Village Show was arranged for 6th February at Judith Johnson’s house (Ivy Cottage) at 3pm.
The next Committee meeting was arranged for 20th February at Margaret Chapman’s house (Kirkpatrick) at 3pm.
As there was no further business the Chair closed the meeting at 16:55pm.
Patrick Brompton Community Events Committee
Annual General Meeting 9.1.2017
The meeting was held in The Old Schoolroom and opened at 3pm.
Committee in attendance : Margaret Chapman, Judi Johnson, Judith Cockburn, Linda Cork, Judy Norman, Wendy Shepherd, Penny Vernon, Pete Philpott and Helen Whitehead. No absences.
Mr G Shepherd, Mrs A Cole and Mr B Whitfield also attended.
Minutes: There were no minutes to approve, as this is the first AGM for this committee
Chairman’s report. The chair presented a summary of the year’s activities and gave a very positive report of the many achievements of the group. Thanks were offered to Wendy for her continued hard work on behalf of the village. Copy sent with these minutes.
Treasurer’s report. The Treasurer presented a written summary of the year’s accounts, which have been audited by Aisling Downie. There is a positive picture with a steady increase in funds throughout the year. Thanks were offered to Judi for her continuing work on our behalf. Treasurer to circulate copy of report.
Votes of thanks:
Following these reports it was particulary requested that thanks from the committee be minuted to Mrs Sue Philpott for her work during her membership of the committee and her continued efforts for the village. Also thanks to Ms Aisling Downie for her work in auditing our accounts.
Thanks also to Linda Cork for her work as Secretary this year.
Election of Committee: There is currently a vacancy on this committee but no volunteers came forward. The committee will therefore continue as before but with one vacancy.
Election of Officers: The following appointments were made:
Chair : W Shepherd. Proposed MC. Seconded JJ
Vice Chair : M Chapman. Proposed WS. Seconded HW
Secretary: J Cockburn. Proposed HW. Seconded MC
Treasurer: J Johnson. Proposed WS. Seconded PV
Congratulations were offered by Mr B Whitfield for a successful first year.
Offers of support with events were given by Jill Embleton of Humble Abode and Mrs A Cole.
Date of AGM 2018
Date set is 15.1.2018
Patrick Brompton Village Events Committee 23.11.16
The meeting was held at Rose Cottage and opened at 2pm.
In attendance : Margaret Chapman, Judi Johnson, Judith Cockburn, Linda Cork, Judy Norman, Wendy Shepherd, Penny Vernon, Pete Philpott and Helen Whitehead.
There is now a vacancy on this committee.
The minutes from the last meeting were accepted as a true record and signed off by the Chair. There were no matters arising and one clerical alteration.
We currently have £934.84 in the bank with £30 for paint for the phone box and £27 to Karl for a further year of his AD (digestor) opposition website still to be paid out. Currently the Auditor has our paperwork including paying in and cheque books. We await their return by the accountant. The Beetle Drive although praised as great fun by all made a loss, however the last coffee morning made a healthy £160.60.
Coffee Morning Rota 2017
Following brief discussion WS will approach various church members over the weekend. Rota is almost complete.
The Village Signs
WS and LC met with Paul Ward of Ward’s Transport and were happy to hear that Wards would help us to repair and rebuild the old wishing well to hold a new village sign. WS will liaise with Wards and Grahame S will liaise with the N.Y. Highways re signage. A1L2B have offered help but as yet we are unsure of the form of this help.
Speeding in the Village
LC has written to Cllr Bull Chair of Parish Council, to express concern. There was discussion with plenty of examples of excess speed being used.
The phone box has been sand blasted. It was then spray painted by Mr Stan Hulett of Oak View. Our grateful thanks to him for the help. The box looks wonderful!
Christmas Tree Festival 10th and 11th Dec 2016
There was discussion of the decorations for the VEC tree. Members organized their contributions and will meet at 2pm on Friday 9th December to erect and decorate the tree.
Our thanks to Mr Phil Braithwaite of the Leeming Bar Garden Centre for the generous donation of a gift voucher to the raffle.
Christmas Fair 26.11.16
The VEC had offered to help at the event but JN reported that no help was being requested by the Church community. She asked if anyone attending could check with her to see if she needed help on the day, Thanks if you are able to do this.
Newsletter and Village Christmas Decorations.
It was decided that a short extra news sheet was needed to remind villagers of events and to advertise changes.
It has been suggested that we “Light up the Village” for Christmas with every household making an effort to put Christmas lights at the front of their houses.
FILM NIGHT IN DECEMBER IS CANCELLED DUE TO THE EQUIPMENT BEING UNAVAILABLE
PP has asked for the purchase of a sound bar and a DVD player for the club - likely cost £60 for each if purchased from Scotts in Bedale and in excess of this from Maxwells in Northallerton. . There remained concern that the system might not be compatible with all the different laptops used and PP was urged to look at low cost options such as Tesco, PC World or Amazon.
WS will speak to GS about supporting PP with the purchase. The VEC suggested a maximum spend of £100 from group funds.
The treasurer informed the meeting that the Film Club is making an overall loss at the moment, indeed although the last film – in October - was watched by 6 people, the total donated amounted to only £7 suggesting that the system of voluntary donations is not meeting the cost of the evenings.
PP will arrange a meeting to decide on the next 3 or 4 films asap. and inform PV of the films chosen to go in the December news sheet.
PP will create and distribute notices to outlying villages about the December cancellation and will put a notice on the schoolroom door on the evening the showing was due.
Parish Council Matters
Messages were sent to the Parish Council to be included in the next meeting. There was discussion by PP around the difficulty of having a village Christmas tree this year due to new H&S requirements.
Although only a small attendance, all agreed it had been a fun evening and worth repeating in the future. It was felt to be a good way to get to know more people. Sincere thanks to Hilary Clarke for all her organization and the generous donation of the prizes.
Parish Council Litter Pick
12 people attended the event and an amazing 18 black bags of rubbish were collected from around the village! Thanks to all who took part and thanks too for the tasty soup for the workers.
Village Show and Recipe Book
Show to be held on BBQ day - 15th July. Further details of these events/projects at next meeting
Quiz Night 13.1.17 7pm
WS to create tickets in time for sale at Dec coffee morning. £5 per ticket.
WS to buy ketchup
JC to buy Mint sauce
MC to buy bowls
Carol Singing 16.12.16
Meet at 6.30 pm at Manor Green. Bring a torch and dress warmly.
Brian will do mulled wine and possibly mince pies (we pay him) – WS to arrange and inform group.
Wine Tasting 17.12.16
PV to provide some Christmas decs for Schoolroom. Anyone else with any please?
Meet at 2pm to decorate Schoolroom
Committee members to bring a raffle prize each.
Cheeseboards needed – to Schoolroom at 2pm please
MC to buy supper foods and wines.
PV to contact Crakehall School re photocopying – 40 sheets needed.
ALL MEMBERS – help needed with clearing up the Schoolroom on Sunday 18th at 11am.
Lower Wensleydale Village Halls Network
WS has been to a meeting. Good way to keep informed although our Schoolroom cannot benefit from much of the combined buying being instigated, because of the ownership by a trust.
The new Village Noticeboard
It is understood that Mr E Grant is making a new board, which is a donation by Mrs Robson in memory of her late husband. There is no information about the completion date of this board at present.
JJ to e-mail relevant paperwork to WS and PV
Arrangements were discussed, as was the need to advertise the meeting in the news sheet. As stated at the start of the year, the Chair and the Secretary will not be continuing in their posts and members were urged to consider taking on these roles. There is currently one vacancy on the committee.
The AGM date was set for Monday 9th January at 3pm in The Old Schoolroom. (The next committee meeting will follow the AGM meeting).
The meeting closed at 4pm with thanks to Penny and Linda.
Monday 9th January 2017 after the AGM, which is at 3pm in The Old Schoolroom.
The Events Committee
We meet monthly to organise both social and fund raising activities in our village. Thanks for your support at our events.