Minutes from Meeting held on 27th March 2017
The meeting was held at Rose Cottage (Penny and Linda’s house) and opened at 3pm.
In attendance : Margaret Chapman, Judi Johnson, Judith Cockburn, Linda Cork, Judy Norman, Wendy Shepherd, Penny Vernon and Helen Whitehead.
Apologies: Pete Philpott.
The minutes from the last meeting were accepted as a true record and signed off by the Chair.
Matters arising – a note from the Chair to record that people helped clear the new sign area on 8th March. Thanks to those who attended - it has made a big difference.
Treasurers Report from JJ – The 70’s night made a loss of £5.10 but this was offset by the purchase of baskets which will be re-used in future events. The raffle made £100 on the night which subsidized the ticket price.
The balance in the Bank Account was £1063.18.
Coffee Morning/ Rota – in March was very busy. It was agreed that the amount of milk required needed to be increased to 8 pints. JAC to update the Coffee Morning details.
Clear up at the Village sign –was very well attended brambles/ weeds cleared and the village sign planted up. LC to arrange a photo shoot with the D and S.
Dog Fouling Signs – MC, looked at the price and it was decided not to purchase any more. PV would add a reminder regarding dog fouling in the next newsletter.
Flower Bed Signs – MC, has looked online but not managed to find any suitable signs. David Chapman has agreed to make these for us. The committee agreed to this suggestion.
Village Signs - WS, The old signs are scheduled to be taken away and the new sign on Hackforth Road is scheduled to be erected as soon as possible.
Film Night Selection – PV, had a meeting and made a list of 10 films (more recent films) To liaise with PP for the order.
70’s Night – WS, was a great success and very well attended. Bryan and Carol said they would be happy to have another event at the pub in the future.
Village Show – ALL, The committee agreed that a letter to the Chair of PB Parish Council should be sent to the Clerk asking if the chair would open the village show. JAC to send asap.
The Schedule was amended and agreed, MC to update and send to everyone. The Entry forms were discussed and agreed, WS to complete and send to everyone. It was agreed that a SAE should be included in all entries received so that tickets could be sent out to entrants. The timings of the day were agreed.
The Committee agreed to distribute Entry Forms to Newton le Willows, Crakehall Filling Station, PB Bus Shelter, the Weighouse in Bedale and St Patrick’s Church, Patrick Brompton. Also each Committee member would have copies to hand out as required. It was agreed that we produce posters advertising the Show in the surrounding area.
Judges had been agreed for all categories.
Soup for the Parish Council Litter Pick– Parish Council have arranged a litter pick on 8th April. PB Parish Council has arranged for the soup and rolls.
Newsletter – PV, the next newsletter would be issued in April. GS and LC to look at having an email address on the website for people to contact the Committee.
Film Club Feedback/ License Renewal – WS, The last film show took £20. The license is due for renewal in May, PP to bring the renewal letter to the next meeting. The Committee agreed that there should be no films shown in July and August.
Parish Council matters – as PP was not at the meeting there was no Parish Council update.
Bedale Library – PV, will take place on 27th May 10 – 12 noon as usual in the old schoolroom. Sue Perkins from the Library would like a table at the back of the room. Penny had arranged a meeting with Sue Perkins on 26th April to discuss.
Summer Seed Purchase - The Committee agreed to purchase seeds and compost for the planting to be held on Saturday 22nd April at 10am meeting at the Bus Shelter. It was agreed to purchase 8 boxes as last year, HW agreed to purchase.
Organization and dates for other PB Community Events in 2017 - ALL, Ceildih/ Barn Dance – WS and JAC to ask contacts.
Murder Mystery – on hold at the moment due to illness.
Quiz Night – Grahame and Woody are happy to hold another event in November.
To discuss again next month.
A.O.B. – ALL, JJ informed the Committee that the Public Liability Insurance is due for renewal on 30th April, WS to look at quotes for Zurich Insurance. The Notice Board in the Bus Shelter, PV said she was happy to update this and keep it tidy.
Date/ location of next meeting –
The next Committee meeting was arranged for 3rd May 2017 at Judith C house (3 Pastures Green) at 3pm
As there was no further business the Chair closed the meeting at 5pm.
The Events Committee
We meet bi-monthly to organise both social and fund raising activities in our village. Thanks for your support at our events.